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Sustainable Events Policy
Sustainable Events Policy
All events that are fully or partially funded by TASA, and non-TASA funded events that carry TASA branding, should demonstrate a commitment to sustainability best practices.
Sustainability initiatives should be communicated widely in the lead up to and during the event for awareness and cooperation.
This would include the following where feasible:
Event format and venue:
- The event is held virtually or in a hybrid format and / or interstate / overseas speakers join the event virtually.
- Planning meetings are held virtually to reduce the need for travel.
- Choose a venue with a commitment to sustainability, including waste separation system.
- Choose a venue in a location that allows delegates and attendees to travel by public transport, bicycle, or by foot.
Gifts, handouts, and sponsorships:
- Gifts for speakers or staff are useful, reusable and eco-friendly (e.g. edible goods or plants; (online) vouchers; plastic-free products).
- Waste is reduced (for example: recycling / reusing name badges and lanyards; reducing or replacing printed event materials with electronic option).
- If promotional material is used, preference is given environmentally friendly and useful products.
- Choose sponsorship based on sustainability and ethical business practices.
Catering:
- Choose suppliers for all catering needs with a focus on local businesses and commitment to sustainability practices, including local, seasonal produce or Fairtrade options.
- Social enterprises are considered for catering.
- More vegetarian and / or plant-based options are included.
- Food wastage is reduced, and leftover food is repurposed or composted or donated to organisations such as FareShare or OzHarvest.
- Delegates or attendees are encouraged to bring reusable cups and water bottles.
- Single-use plastics and non-reusable plates, cups, and cutlery are banned. Reusable plates and cutlery are used or alternatively, biodegradable products are used.
- Water stations are made available at the venue for water bottle refills.
- Washing stations are available to clean reusable cups and bottles.
- Single use plastic water bottles are banned.
- Glasses and carafes are provided for speakers and panellists.
Travel:
- Pre-event communication includes information on carbon offsetting travel.
- Pre-event communication promotes and supports more sustainable travel options to and from the venue by providing maps and timetables for public transport or carpooling options as well as bicycle routes, bicycle storage options, and change / showering facilities.
Accommodation:
- Pre-event communication includes information on accommodation with proximity to the venue, ideally within walking distance.
- Recommendations are made for accommodation with commitment to sustainability and collaboration with social enterprises.
This document was informed by Arinex Sustainable Events: Action Plan; Arinex Environmental Policy; and International Council on Monuments and Sites: Sustainability Guide for GA2023.